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Bid Title: Request for Proposals (RFP) For CCTV Equipment
Category: RFP
Status: Closed

Description:

Request for Proposals (RFP)

For

CCTV Equipment

INTRODUCTION

Heber City, Utah, a body corporate and politic of the State of Utah, located in Wasatch County Utah, has received approval from the City Council to issue a Request for Proposal (RFP) to qualified companies for the delivery of CCTV equipment.

SCOPE OF PROJECT

Heber City is requesting sealed bids for the purchase of a mainline and lateral camera system, including an upgrade of televising equipment, installation of the system, programming of the necessary software, and testing and verification that all equipment is 100% functional at the conclusion of the installation process. The installation will be completed on an existing televising van that is owned by Heber City Waste Water / Sewer Department.

The Heber City Public Works Department is willing to assist participating bidders in the interpretation of bid provisions and/or explanation of how bids are to be completed and any questions or concerns regarding equipment specifications needed. Assistance may be received by contacting Heber City Public Works at 749 West 300 South, Heber City Utah 84032 or by phone at (435) 654-3275. RFP Specifications can be viewed at www.heberut.gov.

 

Please see sections 1 thru 7 of the required specifications noted on the RFP accessible at the above-noted website.

 

 

 

 heber-city-winter-logo-small -email

 

Request for Proposals (RFP)

For

CCTV Pipe Line Inspection System

 

 

INTRODUCTION

 

Heber City, Utah, a body corporate and politic of the State of Utah, located in Wasatch County, Utah, has received approval from the City Council to issue a Request for Proposal (RFP) to qualified companies/firms for the delivery of CCTV inspection equipment.

 

 

SCOPE OF PROJECT

 

Heber City is requesting sealed bids for the purchase of a mainline and lateral camera system, including an upgrade of televising equipment, installation of the system, programming of the necessary software, and testing and verification that all equipment is 100% functional at the conclusion of the installation process. The installation will be completed on an existing televising van that is owned by Heber City Waste Water / Sewer Department.

                                                                              

 

SPECIAL TERMS & CONDITIONS

 

  1. Instructions for Submitting Proposals
     
     

The purpose of this RFP is to permit the evaluation of qualifications and pricing provided by respondents.  All proposals must be received in the office of the Heber City Public Works no later than 5:00 p.m., Wednesday, February 16, 2022.  Proposals submitted after the 5:00 p.m. deadline will not be accepted.  Proposals should be submitted electronically to Heber City Wastewater Foreman, Rance Echols, via email at . The subject line of the email must read, “CCTV Equipment”. Alternatively, an electronic copy can be dropped off at the Public Works office located at 749 west 300 south, Heber City, Utah. 84032.  Hard copies of the RFP may be picked up at the same location.   Written inquiries should be directed to Rance Echols, Waste Water Foreman, via e-mail at .

 

Proposed Schedule of Events

Event

Due Date

Release of Requests for Qualifications

Monday, January, 24, 2022

Last Day to Ask Questions or Request Clarification on RFQ 

Wednesday, February 9, 2022

Submittals Due

Wednesday, February 16, 2022 at 5:00 p.m.

Selection will be made

February 23, 2022

 

 

  1. RFP Format/Requirements:

 

  1. Cover/Title Page must contain, at a minimum, the following: 1) name of company, (company, firm, partnership, individual–name existing under the laws of the State of Utah or respective state); address of principal place of business, phone number and e-mail; 2) signature located above the typed or printed name and title of the signer (the signer shall have the authority to bind the respondent to the submitted proposal); and 3) business license number, state issued and classification.
  2. Letter of Introduction containing the following: Managing principal (if applicable); identification and role of key individuals in the firm and/or its consultants; confirmation of primary office that proposed work would be completed; and current workload.
  3. List of previous relevant experience with name and contact information of person(s) of reference. Please distinguish whether reference is for private sector or public sector and dates of project/service.
  4. Availability and Technical Qualifications: Please indicate availability and response time for time-sensitive requests.  Additionally, note technical qualifications of firm/individual(s) who would undertake items included in project scope.
  5. Identification of Costs: Include cost proposal based on hourly rates and/or retainer charge with hourly rates.  

 

 

  1. Evaluation of Bids

 

  1. Awarding of proposal shall be based upon, but not limited to, the factors listed below (Please note: these factors are not necessarily listed in the order of their importance):

 

  1. Responsiveness to specifications and special terms and conditions set forth in this RFP.
  2. Cost proposal and rates.
  3. Ability of respondent to fulfill contract specification of product factors.

 

 

  1. Selection Procedures 

 

  1. The City will review all submissions utilizing a matrix of predetermined, weighted values for each of the required items.
  2. The firm(s) receiving the highest score will be invited to participate in an interview with the staff.
  3. Following the interview, firms will be individually ranked from first selection to third.
  4. The City will then enter into negotiations with the highest scoring firm to establish the value of compensation and other relevant issues.
  5. In the event the City is not able to negotiate a mutually acceptable contract with the successful firm, it reserves the right to terminate negotiations, and then undertake negotiations with one of the other qualifying firms.

 

 

 

  1. Reserved Rights

 

  1. Heber City reserves the sole right to evaluate the proposals submitted, and to waive any irregularities therein, or to reject any and all proposals, and award a contract as may be in the best interest of Heber City.  The RFP will require a cost proposal from the respondents.  Further, this RFP is not to be construed as a contract or as a commitment of any kind; nor does it commit Heber City to pay for any cost incurred in the submission of a response, nor for any cost incurred prior to the execution of a formal contract.

 

 

 


 

  1. General Conditions

 

  1. Upon submission of a proposal, the responder hereby certifies as to its own organization, that:

 

  1. The respondent has examined and carefully studied the RFP.

b)         The respondent is familiar with and is satisfied as to all Federal, State and Local laws and regulations that may affect cost, performance and furnishings of the agreement.

  1. This proposal is genuine and not made in the interest of, or on behalf of, an undisclosed person, firm, or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; the respondent has not directly or indirectly induced or solicited any other respondent to submit a false or sham bid; the respondent has not solicited or induced any person, firm, or corporation to refrain from bidding; and the respondent has not sought by collusion for itself any advantages over any other respondent or over Heber City.
  2. Should the proposal not contain sufficient information for the applicant to obtain a clear understanding of the services required by the sponsor, or should it appear that the instructions outlined in this proposal are not clear or contradictory, the firm may obtain written clarification from the project manager until Monday, December 22, 2021.  
  3. All proposals, including attachments, supplementary materials, renderings, sketches addenda, etc., shall become, upon submission, the property of the City, and will not be returned to the applicant.


 

  1. Contract Award

 

  1. The successful respondent to whom the contract is awarded will be required to enter into a written agreement with the City in a form acceptable to the City.

 

 

 

 

  1. System Requirements
     
     
    1. Heber City’s sewer management system requires the System Requirements delineated in Exhibit 1, provided on pages 5-25 of this document. Upon submission of a proposal, the responder hereby confirms that they have read and understand all noted System Requirements. Further, the responder also hereby confirms that their proposal includes an accounting of any and all costs required to accommodate these necessary System Requirements. (Please see Exhibit 1 below.)


 

 

EXHIBIT 1 – SYSTEM REQUIREMENTS

 

Exception

 

System Basics

Complete Inspection System shall have:

Yes

No

             If yes offered Substitute

  1. Primary CCTV Equipment Components:

 

    1. Automatic mainline cable drum with 1,000-ft cable

 

    1. Automatic lateral launching cable drum with 150-ft push cable and 1,000-ft tag line

 

    1. Desk top operator controls with ergonomic dual joystick configuration, including all functions necessary for mainline inspection and lateral inspection

 

 

 

    1. Single mainline crawler with zoom camera for centered inspection of 6” to 36” diameter pipe

 

    1. Separate/additional lateral launching crawler with built in front and rear cameras for inspection and launching of 6” to 36” diameter pipe

 

  1. Can BUS communications protocol for maximum data & control capabilities

 

  1. All crawler, camera, and cable reel functions shall be automatic (pay out and pull back) with all necessary adjustments to be made from the desk top operator controls

 

  1. Retrofit of newly supplied equipment into existing City-owned vehicle, including any/all necessary hardware, cabling, & crane (for any components over 50 lbs.)

 

 

 

Exception

 

2. Operator Desktop and Wireless Controller

The system control components shall have:

Yes

No

     

 

If yes, offered Substitute

  1. Touch-screen monitor for viewing and accessing system status, control and configuration functions.

 

  1. Power on/off switches, both touchscreen and push-button.

 

  1. Ability to connect to a network in order to work with repair studio software and for remote diagnosis

 

  1. Integral error code maintenance and repair protocol which informs the operator of current or pending operating or maintenance tasks that need to be addressed by flashing a code during use.  Codes correlate with a specific repair or maintenance activity

 

  1. Integral system status displays, showing real-time status of the following parameters:
    1. List of components currently in use
    2. Crawler pitch and roll
    3. Pressurization level of all components
    4. Temperature and amperage draw of all components
    5. Rotation and camera angle, relative to virtual pipe view
    6. Footage: total and section/lateral
    7. Sonde status

 

  1. Mounting hardware for various storage and mounting options. System to provide hardware for tilting-mount on a desktop or other flat surface.

 

  1. Ergonomically placed dual joysticks for camera and crawler functions.

 

  1. Ability to program a minimum of eight (8) user-defined macro functions, selected from a menu of available options based on operator’s needs. 

 

  1. Macro functions shall be accessed via touch screen and push buttons located on the controller

 

  1. Right multifunction joystick to control crawler’s forward/reverse, left/right turning and speed.

 

 

  1. Left multifunction joystick to control camera’s pan/tilt, zoom and home functions.

 

  1. Macro functions shall be accessed via touch screen and push buttons located on the controller

 

  1. Toggle button converting joysticks to lateral launching mode, including control of lateral launch crawler aiming chute, launch of lateral camera, pan/tilt of lateral camera, and retrieval of lateral camera.

 

  1. Controls for manual and automatic focus of camera.

 

  1. Individual system component pressurization status to be listed onscreen and saved within system history for predictive maintenance.

 

  1. Controls for adjusting illumination intensity of camera and auxiliary lighting.

 

  1. Ability to control cable reel functions: auto, manual, speed, direction, torque of the cable reel.

 

  1. Have a master single button to regain control from wireless controller.

 

  1. CCU with integrated emergency stop button.  

 

  1. Ability to generate text on video.

 

 

 

  1. Ability to inform operator if one is getting close to flipping the crawler.

 

  1. Ability to directly engage or disengage electronic clutch.

 

  1. Ability to operate crawler and lateral launching camera in cruise control mode where an operator does not need to touch the joystick for crawler or camera speed.

 

  1. Ability to view system operational history and performance.

 

  1. Outputs at front and rear of CCU that contain HDMI, s-video, and other video output and input, multiple USB, RS232, and network connections.

 

  1. Control of zoom factor

 

  1. On/off control of digital zoom function.

 

  1. On/off control of auto shutter speed.

 

  1. Ability to toggle front-view camera, integral rear view camera, and accessory rear view camera. 

 

  1. On/off control for camera lasers.

 

  1. Ability to control laser intensity of increments of 25%.

 

  1. Control for optional remotely controlled motorized camera lift.

 

  1. Button to activate automated software routine (Macro) for viewing laterals on the left.

 

  1. Button to activate automated software routine (Macro) for viewing laterals on the right.

 

  1. Button to activate automated software routine (Macro) for performing a circumferential scan of a pipe joint.

 

  1. Button to activate automated routine (Macro) for auto-return that automatically returns the crawler within 5 feet of the insertion manhole and alerts the operator of its return for final extraction.  

 

  1. The ability to operate larger (18” minimum diameter) and smaller crawlers (minimum 4” diameter) with no need for additional control unit or cable upgrades.

 

  1. The ability to operate lateral launch (SAT) crawler with no need for additional control unit or cable upgrades.

 

  1. CAN-bus control architecture allowing for precision control, diagnostic monitoring and future upgradeability.

 

  1. Portable battery powered belt clip wireless controller with crawler, camera and cable reel functions for easy direct single person deployment and retrieval of the crawler at the access point (manhole/basin). Wireless controller shall control operations of mainline and lateral launching crawlers and cameras.

 

  1. Wireless controller to have 8 dual function buttons with clear labels as the function of each.

 

  1. Wireless controller to have colored LED indicators to inform operator as to what functions the buttons are activated for.

 

  1. Wireless controller to be digitally encoded to the system with which it is delivered.   

 

  1. Wireless controller digital control to have a range of at least 50’ without radio frequency interference being able to compromise the signal.          RF systems will not be accepted

 

  1. Wireless controls must work with a single specific system in order to provide secure control when several systems are being operated in the same area.  For operator and system protection, there must be no chance for operational interference.

 


 
 

 

Exception

 

3. Pan/Tilt Color Zoom Camera

The system camera shall have:

Yes

No

             

 

If yes. offered Substitute

  1. 10X optical zoom with 12X digital zoom; total zoom of 120X.

 

  1. Ability to produce a high-quality color video image with a readable resolution of no less than 530 HTV lines.

 

  1. Pan and tilt motors with no exposed gears or wires.

 

  1. Ability to pan a full 360 degrees and tilt ±135 degrees for full viewing of laterals and joints.

 

  1. Dual lasers 50mm to gauge the size of pipeline features and defects.

 

  1. Housing that is fully sealed and waterproof per IP68 to withstand external pressure up to 1 bar without damage or leaking.

 

  1. Encoders to measure pan and tilt position, allowing camera to be controlled using macros stored in the operator controls.

 

  1. Ability to attach to the front of the crawler without any need for tools.

 

  1. Illumination provided by multiple LEDs that deliver a 13,000-lux reading at 1’ and a 3-lux reading at 25’. 

 

  1. LED lighting automatically adjusts for maximum distance illumination when camera is facing forward and close-up illumination when panning/tilting toward pipe sidewall. Angle of adjustment can be user-defined.

 

  1. A valve for purge and pressurization of camera-body. (To help prevent ingress of water and help prevent internal condensation and fogging.)

 

  1. A total weight of no more than 5 lb.

 

  1. A maximum size of 7” x 3” x 3” (lwh) in order to fit within a diameter of 3.5” (88mm).

 

 

  1. All cameras must be supplied with individual pelican style case for storage/protection.

 

  1. All cameras shall be supplied with spare lens covers, seal lubricant, insertion tool(s), and other necessary accessories.

 


 
 

 

Exception

 

3. Lateral Launching Cameras

The system cameras shall have:

Yes

No

             

 

If yes. offered Substitute

  1. One pan/tilt lateral launching camera.

 

  1. One axial lateral launching camera for deployment in smaller diameter applications.

 

  1. Pan/tilt lateral launching camera shall include:

 

  1. Camera head diameter under 2-in

 

  1. Dual lasers 25mm to gauge the size of pipeline features and defects

 

  • c)   Auto-upright camera view with at least 500 TVL resolution (PAL)

 

  • d)   Housing that is fully sealed and waterproof per IP68 to withstand external pressure up to 1 bar without damage or leaking

 

  • e)   Encoders to measure pan and tilt position, allowing camera to be controlled using macros stored in the operator controls

 

  • f)    Ability to attach to optional push camera system with no adapters or additional tools required

 

  • g)   Illumination provided by LED, dimmable from 0-100% via operator controls

 

  • h)   A valve for purge and pressurization of camera-body to help prevent ingress of water and help prevent internal condensation and fogging

 

  • i)     A total weight of no more than 2 lb.

 

  • j)     Camera panning range of at least -20-deg to +100-deg

 

  • k)   Unlimited camera rotation range

 

  • l)     Ability to locate/track camera via integral sonde transmitting 512Hz

 

  • m) Internal pressure sensor to provide real-time and continuous internal pressurization data

 

  1. Axial lateral launching camera shall include:

 

 

 

  • a)   Camera head diameter under 1.6-in

 

  • b)   Self-leveling camera with at least 500 TVL resolution (PAL)

 

  • c)   Housing that is fully sealed and waterproof per IP68 to withstand external pressure up to 1 bar without damage or leaking

 

  • d)   Ability to attach to optional push camera system with no adapters or additional tools required

 

  • e)   Illumination provided by LED, dimmable from 0-100% via operator controls

 

  • f)    Shall have an integral pressure sensor providing constant real-time pressurization status 

 

  • g)   A total weight of no more than 1.5 lb.

 

  • h)   Ability to locate/track camera via integral sonde transmitting 512Hz/640Hz/33kHz

 

 

Exception

 

4.(a) Steerable Motorized Crawler

The system shall have:

Yes

No

             

 

If yes, offered Substitute

  1. 6-wheel drive (3 wheels per side) to generate traction necessary to crawl 1,000’ in wet and slippery pipes.

 

  1. In 8” configuration the 4 larger/outer wheels will overlap the middle ones to provide continuous traction to go over joints and debris and avoid high centering where 4 wheel crawlers can no longer move forward.

 

  1. The tractor shall have proportional left, right, forward and reverse capability via manual and automatic controls via a joystick and direct buttons on the primary controller and wireless controller. 

 

  1. Proportional steering means that the 3 wheels on the left and the right of the crawler will move proportionally at the same time to move the crawler in the intended left, right, forward, backward or combination direction.  Crawlers that can only drive in a single direction to the left, right, forward or backward at a time (bump steering) will be deemed unacceptable.

 

  1. Maximum size of 12.2 x 4.3 x 3.5” (lwh), allowing proper clearance in 6” and lined pipes.

 

  1. A minimum of two drive motors.  Motors must maintain full power even at lower speeds without depending on drawing more current to do so.

 

  1. An electronic clutch that can be engaged and disengaged without needing to move the crawler.  Systems that require movement of the crawler to engage or disengage a mechanical clutch will be deemed unacceptable.

 

  1. Can accept an option for a remotely operated lift that can raise the camera a minimum of 7” from its lowest position.

 

  1. When in 8” wheel configuration, crawler must insure that the bottom of the pan and tilt zoom camera is at least 1 3/8” from the bottom of a flat surface to enable crawling over obstacles.

 

  1. Full sensor package with inclination, roll, sonde, pressure, heat and motor readings.

 

  1. Integral rearview color camera with LED lighting to be positioned at the top rear of the crawler body and not to have any visible increase in the diameter of the crawler body or be integrated with the rear connector.

 

  1. Ability to remotely toggle between rear- and forward-viewing cameras using the operator controls.

 

  1. Simple locking mechanism for the camera providing secure, easy attachment with 1-bar waterproof rating.

 

  1. Camera can be secured to crawler without the use of tools.

 

  1. Rear receptacle that allows cable attachment with threaded stainless-steel cable connector’s outer barrel.  Not tools required.

 

  1. Rear cable connector shall provide pull strength beyond the 1,000-lb-rated break strength of the CCTV cable.

 

  1. Cable connector shall carry a lifetime warranty.

 

  1. No additional cable strain relief measures shall be necessary beyond the cable connector.

 

  1. Maximum crawler weight of 20 lbs. (with small wheels).

 

  1. Length of no more than 12.2” (18” with camera and optional lift installed) for easy navigation through 90-degree inverts without pinching or rolling.

 

  1. Crawler body must be machined from a single continuous and complete piece of aluminum.  Two piece bodies from top to bottom or front to rear crawlers will be deemed unacceptable. Tractor chassis of bronze, brass or other soft metals shall be deemed unacceptable.

 

  1. Tapered wheels that conform to pipe sidewall.

 

  1. Machined keyway on all 6 axles to ensure positive drive and facilitate quick disconnect axle change-out. 

 

  1. Quick disconnect axles that allow application and removal of all six wheels without the use of tools or bolts.

 

  1. CAN-bus control architecture allowing for precision control, diagnostic monitoring and future upgradeability.

 

  1. Minimum five (5) wheel sets and for centered inspection of pipes 6-36”, including carbide or other high traction wheels for PVC pipes.

 

  1. Compatibility with the following wheel and sets which must be provided:

 

 

 

    1. Set of six (6) quick-change hubs that allow the changing of wheels with no tools to be included.

 

    1. 3.34” (85mm) Small (S) quick-change rubber wheels (set of 6 included)

 

    1. 4.72” (120mm) Medium (M) quick-change rubber wheels 

(set of 4 included)

 

    1. 5.90” (150mm) Large (L) quick-change rubber wheels 

(set of 4 included)

 

    1. 6.88” (175 mm) (XL) quick-change rubber wheels (set of 4 included)

 

    1. 3.26 (83 mm)  Climbing wheel to be used on each side of center axle when using medium rubber, abrasive or carbide/grit wheels (set of 2 included)

 

    1. Set of 4 small 3.34” (85mm) quick-change carbide aggressive wheels for 6” pipe.

 

    1. Set of 4 medium 4.72” (120mm) quick-change carbide aggressive wheels for 8” pipe.

 

    1. Set of 4 small 3.34” (85mm) quick-change grease wheels for 6” pipe.

 

    1. Set of 4 medium 4.72” (120mm) quick-change grease wheels for 8” pipe.

 

  1. A tilting rear cable connector that points vertically to protect cable during deployment into manhole, but which tilts to horizontal position during operation.  Rear connectors that integrate a rear camera will not be accepted.

 

  1. 512 Hz integral sonde to facilitate locating crawler.

 

  1. Supplied Auxiliary lighting that has:

 

 

 

    1. LED lamps for inspecting large pipes.

 

    1. Ability to mount to crawler or motorized camera lift. Any exposed wiring or pigtails shall be deemed unacceptable.

 

    1. Ability to mount to crawler or motorized camera lift without the use of tools.

 

    1. Waterproof design with ability to withstand 1 bar external pressure.

 

    1. Rear-viewing color camera with LED lamp. 

 

  1. Supplied Remotely operated motorized camera lift that has:

 

    1. Ability to raise camera 7” from complete down position.

 

    1. Ability to attach to crawler with ONLY two (2) bolts.

 

    1. Internal pressurization to protect against water ingress.

 

    1. Ability to fit in 10” diameter pipe when mounted on crawler with smallest wheels.

 

    1. Ability to mount auxiliary lighting and rearview camera at top position for viewing center of pipe and above flow.

 

    1. Can be remotely controlled using all operator controllers.

 

    1. Pressurized struts and motors to ensure reliable, precise control.

 

    1. Ability to make direct, waterproof connection to crawler body.           Systems with pigtails, exterior cable connections or loose wires will be deemed unacceptable.

 

    1. Ability to accept multiple cameras, including pan/tilt/zoom and digital side scanning, without any modification or tools required.

 

 

 

Exception

 

4. Lateral Launch Crawler

The Lateral Launch Crawler shall have:

Yes

No

If yes, offered Substitute

  1. Crawler shall be eight-wheel drive.

 

  1. Crawler be capable of entering a 6”ID pipe.

 

  1. Crawler shall be Steerable with four independently controlled motors.

 

  1. Crawler shall contain pitch and roll sensors that feeds information to the control unit for constant monitoring.

 

  1. Crawler shall contain a pressure sensor that feeds information to the control unit for constant monitoring.

 

  1. Crawler shall be waterproof to 1 bar.

 

  1. Shall have a drive mechanism that is capable of pushing a min of 150 feet of push rod into lateral.

 

  1. Cable drive mechanism shall utilize two friction bands to push lateral camera.  

 

  1. Cable drive mechanism shall be mounted on the top of the crawler to minimize contact with debris on the bottom of the pipe.

 

  1. Drive mechanism shall be a snap in configuration for easy mounting of the push rod.

 

  1. Crawler shall have an integrated back-eye camera with LED lighting.

 

  1. Crawler shall have forward viewing camera to assist with aiming the launch camera into laterals.

 

  1. Forward view camera must be cable of digital pan & tilt to accommodate launching in larger main lines

 

  1. Crawler shall be cable of launching lateral camera in pipe from 6” – 78”

 

  1. An aiming tube receiver shall be mounted to the front of the crawler.

 

  1. Aiming mechanism shall be capable of Panning and Tilting for maximum aiming capability.

 

  1. Crawler dimension shall not exceed (WxHxD) 5.35” x 4.8” x 31.5”

 

  1. Crawler weight shall not exceed 70lbs. in 6-in configuration

 

  1. Crawler shall be capable of accepting an auxiliary light for use in large lines.

 

  1. Crawler shall be capable of accepting an optional motorized lift for additional forward facing camera (including pan/tilt/zoom)

 

  1. Crawler must have a mid-body hinge point to accommodate accessing smaller diameter manholes.  Hinge must be capable of locking to create a rigid crawler.

 

 

Exception

 

5. Motorized Automatic Cable Drum

The system cable reel shall have:

Yes

No

             

 

If yes, offered Substitute

  1. Capacity for the systems 1,000’ cable.